Guides for club committees

Long, honest guides for the volunteers who run motor vehicle clubs, starting with what the Conditional Registration Scheme asks of South Australian clubs.

Last updated 4 October 2026

The Conditional Registration Scheme

What South Australia’s Scheme asks of recognised clubs, from the Code of Practice (July 2026). General information, not legal advice.

The SA Conditional Registration Scheme: a guide for club committeesA plain-English guide to the SA Conditional Registration Scheme and everything the Code of Practice asks of a recognised club's committee.Draft, under review
Log book rules for club registrarsEverything a club registrar needs to know about issuing, replacing, cancelling and recording Scheme log books under the SA Code of Practice.Draft, under review
The yearly Scheme reports and their due datesThe three yearly Scheme reports a recognised SA club must make, who receives each, and the due dates for every common financial year end.Draft, under review
Who counts as a financial memberThe Code's definition of a financial member, why it matters for Scheme vehicles, and how a club's constitution and membership types settle the details.Draft, under review
Lapsed members who still hold log booksWhat the Code requires when a Scheme owner lapses, and a fair, well-recorded process for following up members who still hold log books.Draft, under review

Running the club

Renewals, software and members’ privacy.

Comparisons

Fair comparisons with the other ways clubs keep their records.

Reference

How these guides are written

Every rule comes from the official source, with its clause number, and nothing is made up. The Scheme guides are based on the Department for Infrastructure and Transport’s Code of Practice for the Conditional Registration Scheme (July 2026). Where the Code leaves a choice to the club, such as how to remind members or how long to allow for late renewals, the guides say so and offer options rather than rules.

The guides are written to be useful whether or not your club uses MemberCrew. Each one has a short section at the end on how MemberCrew helps.

Common questions

Who are these guides for?

Committee members of motor vehicle clubs: secretaries, registrars, treasurers and presidents, most of them volunteers. They are written to be useful whether or not your club uses MemberCrew.

Are the Scheme guides official?

No. They are general information, not legal advice, based on the Department for Infrastructure and Transport’s Code of Practice for the Conditional Registration Scheme (July 2026). Each guide cites the Code’s clause numbers and links the official document, which is the authority.

Why do some guides say “Draft, under review”?

The Scheme guides are waiting for a final review before they are published. Until then, check anything you act on against the official Code of Practice.

How up to date are they?

Each guide shows the date it was last updated. The Scheme guides follow the July 2026 edition of the Code, which has applied to all clubs and owners from 30 June 2026.

Where do I start if I am a new registrar?

Start with the Scheme guide for club committees, then the log book rules and the yearly reports guide. The glossary explains the terms, and the Scheme compliance checklist turns the duties into a list.

Can we share these guides with our members?

Yes. Link to them freely. The Code itself also has to be available to members (clause 2.1m), so link to the official Code as well.

See it with your own club in mind.

Bring whoever does the club’s paperwork. We will show you around and answer the committee’s questions.

Book a demo