# MemberCrew > MemberCrew is membership software for motor vehicle clubs, built in Adelaide for committee volunteers: members and renewals, invoices and payments, vehicles and log books, the SA Conditional Registration Scheme reports, events and reports. MemberCrew is made by ZenByte Australia Pty Ltd (https://zenbyte.com.au), an Adelaide managed IT services provider and web studio that looks after the IT, cyber security and Microsoft 365 of South Australian businesses and builds websites. Its Founder is Geoff Woodberry, who has over 20 years in IT. Support and general questions: support@membercrew.au. Demos: hello@membercrew.au, or the form at https://membercrew-site.vercel.app/book-a-demo. All prices are in Australian dollars and include GST: the core plan, the club website add-on, yearly billing (11 times the monthly price) and the one-off setup fee, which is quoted per club, including GST. Scheme information on this site is general information, not legal advice; the official source is the Department for Infrastructure and Transport's Code of Practice for the Conditional Registration Scheme (July 2026). The full text of the site is at https://membercrew-site.vercel.app/llms-full.txt. ## Product - [One place to run your car or motorcycle club](https://membercrew-site.vercel.app): MemberCrew is membership software for motor vehicle clubs, built in Adelaide for committee volunteers: members and renewals, invoices and payments, vehicles and log books, the SA Conditional Registration Scheme reports, events and reports. - [About MemberCrew](https://membercrew-site.vercel.app/about): Who builds MemberCrew (ZenByte Australia Pty Ltd, an Adelaide managed IT services provider and web studio, and its Founder, Geoff Woodberry), why it exists, where club data is stored and how support works. - [Book a demo](https://membercrew-site.vercel.app/book-a-demo): Request a free demo of MemberCrew for your club’s committee. - [Contact us](https://membercrew-site.vercel.app/contact): How to contact the MemberCrew team in Adelaide. - [Data processing terms](https://membercrew-site.vercel.app/data-processing): The MemberCrew data processing terms (draft for legal review): processing only on the club’s behalf, the providers used, security, staff access, breach notification, members’ requests, retention and deletion. - [Common questions](https://membercrew-site.vercel.app/faq): All the common questions from across the MemberCrew site, grouped by subject, each linked to its page. - [Everything the committee looks after](https://membercrew-site.vercel.app/features): Every MemberCrew feature: memberships and renewals, invoices and payments, vehicles and log books, the Conditional Registration Scheme, events, reports, the member portal, roles and the activity log, moving across, and what is coming soon. - [Online payments, club website, email and SMS (coming soon)](https://membercrew-site.vercel.app/features/coming-soon): Online renewal payments, the club website add-on, email and SMS to members, and smaller items on the way: what each will do and where things stand. - [The Conditional Registration Scheme](https://membercrew-site.vercel.app/features/conditional-registration-scheme): Log book status, a year-end compliance page for lapsed members still holding log books, and the yearly reports for the Registrar and the Federation. - [Events and RSVPs](https://membercrew-site.vercel.app/features/events): Event pages for members or the public, members' RSVPs with guests and a capacity limit, and a list of who is coming. - [Invoices and payments](https://membercrew-site.vercel.app/features/invoices-and-payments): Club invoices with clear statuses and payments recorded by bank transfer, cash or cheque, with online Stripe payments coming soon. - [Member portal](https://membercrew-site.vercel.app/features/member-portal): Members see their membership, vehicles, log books, invoices and events, and update their contact details, with online renewal coming soon. - [Memberships and renewals](https://membercrew-site.vercel.app/features/memberships-and-renewals): Membership types and prices, member approval and statuses, renewals for 1, 2 or 3 years, and the club year at a glance. - [Moving from an old system](https://membercrew-site.vercel.app/features/moving-from-an-old-system): How MemberCrew moves a club's records across, runs alongside the old system until changeover, and how to prepare your data. - [Reports and exports](https://membercrew-site.vercel.app/features/reports-and-exports): Live committee figures, a report library to view, print or download as CSV, the Scheme reports, and a full export of the club's records whenever you want it. - [Roles, access and the activity log](https://membercrew-site.vercel.app/features/roles-and-activity-log): Four committee roles (admin, registrar, treasurer and editor), and an activity log of every change showing who did what and when. - [Vehicles and log books](https://membercrew-site.vercel.app/features/vehicles-and-log-books): A vehicle register linked to members, with each vehicle's log book history and status, and duplicate records found and merged. - [Pricing by club size](https://membercrew-site.vercel.app/pricing): MemberCrew costs $150 a month for up to 100 current members, rising in bands to $550 a month for up to 1,000; larger clubs are quoted. Pay yearly for one month free; a one-off setup fee is quoted per club. - [Privacy policy](https://membercrew-site.vercel.app/privacy): The MemberCrew privacy policy (draft for legal review): what is collected from visitors, enquiries, downloads, committee users and club members, why, the providers used and where they process information, access, correction and complaints. - [Security and privacy](https://membercrew-site.vercel.app/security): How MemberCrew looks after club records: stored in Australia (Sydney), access by committee role, an activity log of every change, and the club owns its data with a full export at any time. - [Terms of service](https://membercrew-site.vercel.app/terms): The MemberCrew terms of service (draft for legal review): the service, the Scheme, accounts and roles, fees and billing, the club owning its data, acceptable use, support, availability, suspension, ending the agreement, changes, liability and governing law. ## Guides and comparisons - [MemberCrew vs general membership and association software](https://membercrew-site.vercel.app/compare/membercrew-vs-general-membership-software): A fair, category-level comparison of MemberCrew with general membership and association software, including where general tools are the better fit. - [MemberCrew vs spreadsheets](https://membercrew-site.vercel.app/compare/membercrew-vs-spreadsheets): An honest comparison of running a motor club on spreadsheets versus MemberCrew, including when spreadsheets are the better choice. - [Glossary](https://membercrew-site.vercel.app/glossary): Definitions of Conditional Registration Scheme and club terms, each with its own link: MR334, authorised person, financial member, log book, Logbook Declaration, the Registrar, the Federation, street rod, ICV and more. - [Guides for club committees](https://membercrew-site.vercel.app/guides): Guides for club committees: the SA Conditional Registration Scheme, log book rules, the yearly Scheme reports, financial members, lapsed members with log books, renewals, choosing software and member privacy, plus comparisons. - [Choosing membership software for a motor vehicle club](https://membercrew-site.vercel.app/guides/choosing-club-membership-software): A product-neutral buyer's guide for club committees comparing membership software, with questions to ask and a checklist. - [The SA Conditional Registration Scheme: a guide for club committees](https://membercrew-site.vercel.app/guides/conditional-registration-scheme): A plain-English guide to the SA Conditional Registration Scheme and everything the Code of Practice asks of a recognised club's committee. - [Who counts as a financial member](https://membercrew-site.vercel.app/guides/financial-members): The Code's definition of a financial member, why it matters for Scheme vehicles, and how a club's constitution and membership types settle the details. - [Lapsed members who still hold log books](https://membercrew-site.vercel.app/guides/lapsed-members-with-log-books): What the Code requires when a Scheme owner lapses, and a fair, well-recorded process for following up members who still hold log books. - [Log book rules for club registrars](https://membercrew-site.vercel.app/guides/log-book-rules): Everything a club registrar needs to know about issuing, replacing, cancelling and recording Scheme log books under the SA Code of Practice. - [Keeping member data safe under Australian privacy law](https://membercrew-site.vercel.app/guides/member-data-and-privacy): General information for club committees on the Privacy Act, the Australian Privacy Principles, data breaches and good practice with member records. - [Running membership renewals for a motor vehicle club](https://membercrew-site.vercel.app/guides/running-membership-renewals): How a club committee runs the yearly renewal season, from setting prices to chasing late payers and reporting at the AGM. - [The yearly Scheme reports and their due dates](https://membercrew-site.vercel.app/guides/yearly-scheme-reports): The three yearly Scheme reports a recognised SA club must make, who receives each, and the due dates for every common financial year end. ## Clubs and committee roles - [Clubs and committees](https://membercrew-site.vercel.app/clubs): MemberCrew by club type (motorcycle, car, historic, street rod, left-hand drive and ICV, South Australia) and by committee role (secretary, registrar, treasurer, president). - [MemberCrew for car clubs](https://membercrew-site.vercel.app/clubs/car-clubs): How MemberCrew suits marque and model car clubs with mixed fleets: one register, log books only where they apply, and the 25-year rule as models age. - [MemberCrew for historic vehicle clubs](https://membercrew-site.vercel.app/clubs/historic-vehicle-clubs): How MemberCrew suits all-makes historic clubs: high log book volume, three-year expiries, lapsed holders and the yearly Scheme reports. - [MemberCrew for left-hand drive and individually constructed vehicle clubs](https://membercrew-site.vercel.app/clubs/left-hand-drive-and-individually-constructed-vehicle-clubs): How the left-hand drive and ICV categories differ, what each needs before an MR334, and how MemberCrew keeps the club's records for both. - [MemberCrew for motorcycle clubs](https://membercrew-site.vercel.app/clubs/motorcycle-clubs): How MemberCrew suits motorcycle clubs: several bikes per rider, a log book per bike, membership types for riders and ride days as events. - [Running a recognised motor vehicle club in South Australia](https://membercrew-site.vercel.app/clubs/south-australia): What is specific to running a recognised club in South Australia, who does what in the Scheme, and where MemberCrew fits. - [MemberCrew for street rod clubs](https://membercrew-site.vercel.app/clubs/street-rod-clubs): How MemberCrew suits street rod clubs: the category rules, the street rod associations, log books and the records an authorised person relies on. - [MemberCrew for club presidents](https://membercrew-site.vercel.app/roles/president): The president's oversight role and Scheme duties as an elected official (authorised persons, 14-day notices, club ceasing), and how MemberCrew supports them. - [MemberCrew for club registrars](https://membercrew-site.vercel.app/roles/registrar): The club registrar's jobs under the Scheme (authorised person, MR334, log books, yearly reports) and how MemberCrew helps with each. - [MemberCrew for club secretaries](https://membercrew-site.vercel.app/roles/secretary): What a motor club secretary does, including their duties as an elected official under the Scheme, and how MemberCrew helps with each job. - [MemberCrew for club treasurers](https://membercrew-site.vercel.app/roles/treasurer): What a motor club treasurer does with dues, invoices and payments, and how MemberCrew handles each step through to the AGM. ## Free resources - [Free resources for club committees](https://membercrew-site.vercel.app/resources): Free resources: an SA Scheme compliance checklist, a renewal season checklist, a committee handover guide and checklist, a log book register spreadsheet and renewal reminder letters. - [Committee handover at the AGM: a guide and checklist](https://membercrew-site.vercel.app/resources/committee-handover-checklist): A guide to handing over a club committee at the AGM, with a checklist covering records, Scheme duties, log books and access. - [Log book register template](https://membercrew-site.vercel.app/resources/log-book-register-template): An Excel register of Scheme log books with expiry, status, cancellations, a duplicate check and a lapsed holders view. - [Renewal reminder letter template for motor vehicle clubs](https://membercrew-site.vercel.app/resources/renewal-reminder-letter): First notice, reminder and final notice renewal letters, with a Scheme paragraph for members holding log books. - [Renewal season checklist for a club year starting 1 July](https://membercrew-site.vercel.app/resources/renewal-season-checklist): Dated renewal steps from May to September for a 1 July club year, including the Scheme reports and log book follow-ups. - [SA Conditional Registration Scheme compliance checklist](https://membercrew-site.vercel.app/resources/scheme-compliance-checklist): Every club duty in the SA Conditional Registration Scheme Code, with clause references and a tick column. ## News - [News](https://membercrew-site.vercel.app/news): MemberCrew news, with an RSS feed at /news/rss.xml. - [MemberCrew launches with its first South Australian club](https://membercrew-site.vercel.app/news/membercrew-launches): MemberCrew launches with its first South Australian club: what it does, pricing from $150 a month, and how to book a demo.