A mixed garage
In a marque or model club, a member might own a daily driver on standard registration, a weekend car on the Scheme and a project in the shed. MemberCrew records all of them against the member, so your register reflects the whole club and not just the cars on conditional registration.
Each vehicle record holds the plate, make, model, year, colour, engine and VIN, and a flag for historic registration. That flag is what separates the two halves of your fleet. Cars with it carry a log book and fall under the Conditional Registration Scheme. Cars without it are part of the club’s register and nothing more.
This split shapes how much of MemberCrew a car club uses day to day:
| Part of MemberCrew | Every member | Members with Scheme cars |
|---|---|---|
| Membership, renewals and invoices | Yes | Yes |
| Recording payments (online payments coming soon) | Yes | Yes |
| Events and RSVPs | Yes | Yes |
| Vehicle register | Yes | Yes |
| Log books (current, expired, cancelled) | No | Yes |
| Lapsed members still holding log books | No | Yes |
| Yearly Scheme reports | No | Yes |
Pricing follows members, not cars. A member with six cars counts once, which suits clubs where enthusiasts collect several examples of the same model. The pricing page has the bands.
Your model register
Many marque clubs keep a register of the cars their members own: which models, which years, which colours, sometimes which engine. MemberCrew’s vehicle register does that as part of everyday records, so the list is kept up to date as members join, buy and sell.
Because each car sits against its owner, the register and the membership list are the same records. You do not keep one list of members and a second list of cars and hope they agree.
Registers built over decades in spreadsheets often hold the same car twice: once under an old plate and once under a new one, or with a typing slip in the VIN. MemberCrew lets the committee review duplicate registration records and merge them. You can also export the register whenever you need it, for a historian, a magazine feature or a national body’s census of surviving cars.
When your model turns 25
The Scheme’s age rule rolls forward every year, so a car club’s eligible fleet grows each 1 January. A car is historic once 25 years have passed since 1 January of the year it was made (the Code, clause 1.2). That threshold dropped from 30 to 25 years in July 2022.
| Year of manufacture | Eligible from |
|---|---|
| 2000 | 1 January 2025 |
| 2001 | 1 January 2026 |
| 2002 | 1 January 2027 |
| 2003 | 1 January 2028 |
For a model club, this is the year a generation of your cars arrives on the Scheme, and with it a wave of MR334 forms and log books. If your register shows the model years, you can see that wave coming and make sure your authorised persons are ready for it.
Modified cars are not shut out. Since 2017 the Scheme has accepted modified vehicles, provided the car can legally be driven in its current configuration, with a section 163AA exemption if one is required (the Code, clause 1.3). Left-hand drive versions of a model follow a separate category with its own exemption (the Code, clauses 1.4 and 1.5).
Bringing an old register across
Many car clubs have kept their register for decades, in a card file, a spreadsheet or an old database. MemberCrew imports the club’s existing records: members, payments, vehicles and log books. Nobody needs to retype the register.
During the changeover, MemberCrew is kept up to date from the club’s old system until the committee is ready to switch, so the register does not freeze while the move happens. Old registers tend to hold the same car more than once, and those duplicates can be reviewed and merged once the records are in. The moving from an old system page explains the steps and how a club can prepare its data.
Members who never use the Scheme
Plenty of car club members never put a car on conditional registration, and for them membership is what it has always been: pay the dues, come to events, read the magazine. MemberCrew handles their renewals in the same club year as everyone else, with membership types and prices you set.
The difference shows up when a Scheme member lets their membership lapse. A member who stops being financial must not drive their Scheme car until they are financial again or it has standard registration (the Code, clause 3.11). MemberCrew keeps a list of lapsed members who still hold log books, so the committee can follow up with the handful of people for whom a late renewal has legal weight, without treating every late payer the same way.
Branches and chapters
Some marque clubs run state branches or regional chapters, each with its own committee. Under the Scheme, the duties sit with the recognised club: the body the Registrar of Motor Vehicles has recognised by notice in the Government Gazette (the Code, clause 2.6). That body keeps the MR334 records, issues log books and sends the yearly reports.
If your club has branches or chapters, talk to us about how to set it up in MemberCrew before you move across. The answer depends on how your club is recognised and how its branches share members, vehicles and money, so it is worth settling at the first conversation.
Shows, displays and drives
Car clubs run concours days, display days, club drives and visits to other clubs’ events. Each one can go into MemberCrew as an event with a public page you can share, and members can RSVP so organisers know how many cars to plan for. The events feature covers how that works.
For members bringing a Scheme car, a display day is a journey like any other. It goes in the log book before they leave and counts towards their 90 days. If your club’s runs are mostly all-makes historic events, our page on historic vehicle clubs will be closer to how your club works.